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Coordiator for HR, Finance and Accounting

 

Position Summary:

 

Responsible for assisting the Controller with the payroll activities consistent with all legal and regulatory requirements.   Responsible for processing and paying all patient related invoices for assigned branch, and completing other duties as assigned by the Controller.  Will assist HR Manager with auditing and maintenance of HR charts and other duties as assigned by HR Manager.

 

Tasks/Accountability: 

Payroll Duties

  • Maintain employee additions/changes in Master Employee files when    Add/Change forms are received from HR. 
  • Notify HR of any employees for whom necessary payroll deductions are not being made, of any changes effecting current add/changes that is reported directly to payroll.    
  • Maintain and file all employee timesheets and date in appropriate employee folders.
  • Process payroll exceptions in preparation for payroll processing.
  • Input the employees’ mileage into excel spreadsheets in preparation of payroll disbursement with bi-weekly payroll.
  • Update payroll check distribution lists and prepare payroll checks for distribution.
  • Process employee reimbursements, as needed.
  • Perform additional duties as assigned by the Controller.

 

Accounts Payable Duties

  • Knowledgeable with contracts between agency and vendors.  Ensuring that all invoices are paid at the correct contracted rate.
  • Obtain proper approval of invoices; and attestation of related vs. unrelated.
  • Total and post invoices in Microsoft Business Solutions, using the Analytical Accounting Module.
  • Prepare and file checks as required.
  • Research and resolve discrepancies with vendor invoices.

 

Finance Reporting Duties

  • Weekly scorecard date reports.
  • Process information needed for the completion of incentives for sales team.
  • Maintain and process hospitalization reports.
  • Responsible for document control reports
  • Ensure that all items are accrued for on the financial statements. Including items from MISYS patient tasks, purchase orders, letters of agreements, and invoices received.
  • Perform additional duties as assigned by the Controller.

HR Duties

  • Maintain personnel records ensuring compliance with CHAP requirements for accreditation with regard to education, training, and licensure requirements.  Audits to be performed and tracked weekly.
  • Provide support to management team to ensure 90-day and annual reviews are completed timely.  Reports to be processed monthly and follow-up with Clinical Managers to ensure completion.
  • Ensure adds, terms, and changes are communicated timely to payroll administrator.
  • Compilation of orientation training material including all HR paperwork to be completed as well as online courses assigned.
  • Assign and track monthly educational courses for all staff and ensure completion.
  • Perform other duties as assigned by HR Manager

Required to comply with all Peoples Home Health Policies, Procedures and Personnel Policies.

Skills:

  • Ability to maintain confidentiality.
  • Self-Starter – Takes initiative identifies needs of co-workers and customers and solves problems.
  • Time Management – Managing one’s own time.
  • Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
  • Speaking – Talking to others to convey information effectively.
  • Writing – Communicating effectively in writing as appropriate for the needs of the audience.
  • Able to perform the essential functions of the job with or without accommodation.

Licenses, Certifications and/or Registrations:

Dependable transportation with valid driver’s license and auto insurance.

Education/Experience:  

High School Graduate (or equivalent) with (2) years payroll experience and (1) year HR experience.  Some college or other courses in accounting preferred.  Person must be knowledgeable in basics of accounting and proficient in the use of 10-key calculator. 

Demonstrates professional judgment with a high level of organizational and communication skills. Proficiency using Microsoft Word, Excel, and PowerPoint is required.  Knowledgeable in general office practices and procedures.  Knowledge of Health Care office functions a plus. Possess good numerical reconciliation skills. Ability to organize workflow in an efficient manner with accurate results.  Excellent customer service skills.

Working Conditions/Physical Demands:

Office Environment.  May be exposed to biological hazards.  A list of Physical Demands for this position is attached. 

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